Business Assistant (m/f)

Business Assistant (m/f)

Description

The Business Assistant Global Baby &Fem Care Purchasing is responsible for:

• Manage Director’s and 3 ADs’ calendars and help collect agenda / materials in advance for key meetings
• Manage mailboxes for Baby/Fem Purchasing Geneva team, internal mail, fax, parcel pick up, send express and confidential mails and information
• Travel booking and expenses and worldwide travel for 1 Director and 3 ADs. Arrange basic to difficult last minute visa request and ensure follow up as needed
• Consult and train the Baby/Fem Purchasing organization on travel expense matters
• Track B/F Purchasing global travel budget
• Lead organization of complex meetings and events with participants coming from various regions around the world /various levels, incl. external suppliers.
• Produce and maintain orga charts, supplier and internal distribution lists.
• Manage e-forms changes needed for Hygiene E-IMEA team
• Conduct SAP access reviews

Qualifications

Qualifications:

• Software knowledge: Outlook, Microsoft Work, Excel, Power Point, Video

• Languages: fluency in English a must (French a nice to have)

• Ability to work autonomously
• Complexity: ability to work with many internal business partners around the world (Purchases, Finance, GMDSO, PS Platform, MSM/SNO) and external business partners (Suppliers)
• Excellent organization, time management skills and attention to details
• Excellent communication & collaboration skills
• Flexibility and ability to handle frequent changes and multiple priorities
• Minimum of a commercial diploma “CFC” (but no university degree)

Due to legal restrictions, immigration sponsorship is available only for EU/EFTA nationalities. All candidate with non - EU/EFTA nationalities are encouraged to check out opportunities in countries where they can obtain a work permit.

Job locations:
Canton of Geneva, Switzerland
Job Type: Full-time
Req No: PUR00001203

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