Administrative Associate

Actelion Pharmaceuticals Ltd., a Janssen Pharmaceutical Company of Johnson & Johnson, is recruiting for a

Administrative Associate

As part of the Janssen Pharmaceutical Companies of Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science. We collaborate with the world for the health of everyone in it.

Actelion is a leader in the field of pulmonary arterial hypertension (PAH). Our portfolio of PAH treatments covers the spectrum of disease, from WHO Functional Class (FC) II through to FC IV, with oral, inhaled and intravenous medications.

Job Responsibilities:

The Assistant role will be responsible for the administrative support of the GCO (Global Clinical Operations) CTM (Clinical Trial Management) Leadership team (including the CTM Head, Directors and Associate Directors) and the respective staff. Administrative support is further defined in the primary activities highlighted below. In addition, a variety of other day-to-day activities may be requested in support of the broader GCDO (Global Clinical Development Operations) and GCO team members.

• Support departmental and CTM Functional Home meetings, both large and small, for example, all-staff, TA specific, and Hub meetings including on and off-site.
• Assist in meeting preparations and follow-up on actions- may include slide development/formatting, requesting and consolidating topics, minute/action keeping and subsequent follow-up, coordinating logistics such as space or Global connect, etc., arranging external speakers if needed, attending the meetings
• Support JNJ hub/local office logistics; coordinate site visits, office space, check-in and escorting of guests, etc.
• Coordinate travel and associated expense submission
• Manage calendars as requested; including 1:1 Manager/Staff meetings, Team meetings, Goal setting and Performance Management meetings, and interviews
• Support the onboarding process for new hires and or contractors, including transfers from other departments or FLEX providers, including Distribution List maintenance and updates, Organizational chart maintenance and updates, form completion, and equipment orders including liaising with country specific support. making sure training records are merged if applicable, System and reporting support- 1-supply administrator/management, BEACON, etc.
• Provide system support, including data entry, reconciliation, and clean-up/correction, report generation, and technical support, etc.
• Manage Share Point, document warehouses, and archiving technologies including document upload, development of sub-sites, provide links, general organization and structure
• Provide presentations/distribute communications; may include presenting relevant administrative information
• Support metrics capture, development, reporting, and visualization
• Support Supply/Demand/Resource allocation data collation, reporting and visualization
• Provide survey/VOC support and data output presentation
• Support team projects, initiatives, working groups, and Subject Matter Expert teams
• Track goal and objective progress for CTM organization
• Manage documents via paper files or technologies, including filing, formatting, printing, and mailing.
• Support the off-boarding process, terminations in systems, and equipment return
• Order office supplies
• Train others on pertinent systems and CTM-specific processes as related to the Assistant role

Qualifications

• High school degree required. Associates degree or equivalent experience preferred
• Excellent multi-tasking and prioritization skills
• Strong organizational skills
• Orientation to detail
• Strong verbal and written communication skills
• Fluent in written and spoken English
• Ability to handle projects from conception to completion, providing status updates, and resolving issues proactively and with little direction
• Ability to work independently
• Proficient in Microsoft suite of software products, including Word, Excel, PowerPoint, Visio and Outlook
• Proficient in Janssen Research & Development business applications preferred, including Beacon, Ariba, Totality, CONCUR, SUMMIT, Veeva Trial Master File (vTMF) and eICD
• Experience and knowledge of Good Clinical Practices and regulatory requirements for the conduct of clinical trials and for the appropriate contributions to regulatory filings preferred

If you are interested in making an impact by working in a culture of innovation, trust and teamwork, we welcome your application.

Primary Location
Switzerland-Allschwil– Organization
Actelion Pharmaceuticals Ltd (Swiss Confederation) (8542)
Job Function
Administration
Requisition ID
1905757543W